WELCOME TO THE
WEDDING VENDOR PLAYBOOK
Like any relationship, it's nice to go on a date first before any sort of commitment! I am a big advocate that not every vendor is the perfect fit for you, so let's chat and get to know each other to make sure my services are the right fit for your big day! We do spend a lot of time together, after all!
At this "get-to-know-you" meeting I want to hear all about your plans, see your vision board, and see what areas I can help add value to your wedding.
VENUES.
Once you are locked and loaded, then the fun begins!
Right out of the gate, I like to point you in the right direction. We will do a one hour meeting where you can pick my brain on all things vendors, timeline, and wedding details. This is a great meeting to invite your family and planning helpers to, so we can all get on the same page!
From the one year mark, you will receive a monthly checklist from me with projects to tackle for each month to keep you on track. It is so much easier to bite things off bit by bit than staring at a massive year long to do list!
BARTENDING.
FLORISTS.
Around this time, your venue will reach out and want to schedule a layout meeting with you.. not to invite myself to the party, but I would love to come with! This is when we will see the space, hear all about your final plans, and afterwards I will gather all the little details we need to know.
You will get a questionnaire from me prior to this meeting, so please be sure to have that filled out.
FINALLY! We made it to wedding week! It can be such a stressful, yet exciting time - so I want to take some of it off your plate.
One week prior to the wedding, I will send out the timeline we created to all of your vendors, family, and wedding party.
(This typically takes care of the 5 million questions about where they need to be and when!)
Rehearsals can be added on for an additional fee based on availability, however I do include a personalized checklist so you make sure to hit all the big stuff if you want to run through it at the grooms dinner.
DJ'S + LIVE BANDS.
PHOTO + VIDEO.
-
Coordinator will be onsite for event start to end, unless otherwise specified.
-
Point of contact for vendors on event date, ensures vendors follow venue rules, and provides direction to vendors.
-
Manage set-up and ensure all spaces are executed as designed.
-
Place and set-up guest book, place cards, programs, display tables, candles, etc.
-
Ensure ceremony space, officiant, readers, ushers, and wedding party are ready.
-
Runs and cues the ceremony timeline and processional.
-
Runs and cues the reception timeline including grand march, dinner, speeches, dances, etc.
-
Execute all client timelines.
-
Prepares all wedding gifts and decor to be loaded into vehicles.
-
Take down client decorations.
-
Ensure all guests leave the property on time.
-
Ensure special guest needs are met.
-
Troubleshoots all day of issues and adjusts as necessary to ensure a seamless day.
FINALLY! We made it to wedding week! It can be such a stressful, yet exciting time - so I want to take some of it off your plate.
One week prior to the wedding, I will send out the timeline we created to all of your vendors, family, and wedding party.
(This typically takes care of the 5 million questions about where they need to be and when!)
Rehearsals can be added on for an additional fee based on availability, however I do include a personalized checklist so you make sure to hit all the big stuff if you want to run through it at the grooms dinner.
HAIR + MAKE UP.
THE FUN STUFF.
-
Coordinator will be onsite for event start to end, unless otherwise specified.
-
Point of contact for vendors on event date, ensures vendors follow venue rules, and provides direction to vendors.
-
Manage set-up and ensure all spaces are executed as designed.
-
Place and set-up guest book, place cards, programs, display tables, candles, etc.
-
Ensure ceremony space, officiant, readers, ushers, and wedding party are ready.
-
Runs and cues the ceremony timeline and processional.
-
Runs and cues the reception timeline including grand march, dinner, speeches, dances, etc.
-
Execute all client timelines.
-
Prepares all wedding gifts and decor to be loaded into vehicles.
-
Take down client decorations.
-
Ensure all guests leave the property on time.
-
Ensure special guest needs are met.
-
Troubleshoots all day of issues and adjusts as necessary to ensure a seamless day.
FINALLY! We made it to wedding week! It can be such a stressful, yet exciting time - so I want to take some of it off your plate.
One week prior to the wedding, I will send out the timeline we created to all of your vendors, family, and wedding party.
(This typically takes care of the 5 million questions about where they need to be and when!)
Rehearsals can be added on for an additional fee based on availability, however I do include a personalized checklist so you make sure to hit all the big stuff if you want to run through it at the grooms dinner.
STATIONERY.
RENTALS.
-
Coordinator will be onsite for event start to end, unless otherwise specified.
-
Point of contact for vendors on event date, ensures vendors follow venue rules, and provides direction to vendors.
-
Manage set-up and ensure all spaces are executed as designed.
-
Place and set-up guest book, place cards, programs, display tables, candles, etc.
-
Ensure ceremony space, officiant, readers, ushers, and wedding party are ready.
-
Runs and cues the ceremony timeline and processional.
-
Runs and cues the reception timeline including grand march, dinner, speeches, dances, etc.
-
Execute all client timelines.
-
Prepares all wedding gifts and decor to be loaded into vehicles.
-
Take down client decorations.
-
Ensure all guests leave the property on time.
-
Ensure special guest needs are met.
-
Troubleshoots all day of issues and adjusts as necessary to ensure a seamless day.
FINALLY! We made it to wedding week! It can be such a stressful, yet exciting time - so I want to take some of it off your plate.
One week prior to the wedding, I will send out the timeline we created to all of your vendors, family, and wedding party.
(This typically takes care of the 5 million questions about where they need to be and when!)
Rehearsals can be added on for an additional fee based on availability, however I do include a personalized checklist so you make sure to hit all the big stuff if you want to run through it at the grooms dinner.
DESSERTS.
TRANSPORTATION.
-
Coordinator will be onsite for event start to end, unless otherwise specified.
-
Point of contact for vendors on event date, ensures vendors follow venue rules, and provides direction to vendors.
-
Manage set-up and ensure all spaces are executed as designed.
-
Place and set-up guest book, place cards, programs, display tables, candles, etc.
-
Ensure ceremony space, officiant, readers, ushers, and wedding party are ready.
-
Runs and cues the ceremony timeline and processional.
-
Runs and cues the reception timeline including grand march, dinner, speeches, dances, etc.
-
Execute all client timelines.
-
Prepares all wedding gifts and decor to be loaded into vehicles.
-
Take down client decorations.
-
Ensure all guests leave the property on time.
-
Ensure special guest needs are met.
-
Troubleshoots all day of issues and adjusts as necessary to ensure a seamless day.